FAQ

Frequently Asked Questions

What is the term “annual conference”

When you hear the term “annual conference,” it could be referring to any one of three things. The annual conference as a regional body, an organizational unit, AND a yearly meeting. 

  • The Indiana Conference of The United Methodist Church, a regional body of The United Methodist Church, serves as the missional ministry and administrative structure for the churches in Indiana. Our clergy and laity are a part of what United Methodists know as the Connection, as we believe we are stronger in our witness to the world by being connected to each member, church, agency, and other bodies doing the ministry of the Church in Indiana and throughout the world.

As United Methodists we accept a Wesleyan Theological view which calls us to service, evangelism, discipleship, and promoting grace to all God’s children. We believe that all are called by God and seek to be a place where they can learn more about faith.

The Indiana Conference is part of the North Central Jurisdiction, which encompasses Annual Conferences in North Dakota, South Dakota, Minnesota, Iowa, Wisconsin, Michigan, Illinois, Indiana, and Ohio. Bishop Julius C. Trimble is our current episcopal leader of the Indiana Area. 

  • The annual (sometimes referred to as ‘regional’) conference is described by the church’s Constitution and (other parts of the) Book of Discipline as the “basic unit” of the church. 

In the United States, an annual conference may cover an entire state, only part of the state, or even parts of two or more states. 

  • Each year an equal number of clergy members and lay members attend the Indiana Annual Conference Session to worship, fellowship, and to conduct the business of the Conference on behalf of the local church. Annual Conference is typically held in June over the course of 3-4 days and presided by our resident bishop, Julius C. Trimble.

Each year this is our collective opportunity to tell the story of the Connection, the Conference, and most importantly the local church. Annual Conference offers us the ability to celebrate good work in ministry, as well as launch vision for who we aspire to be in our witness, as United Methodists, to the world. Ministries are invited to offer reports in a narrative style that showcase how we are making disciples at the local church level and transforming the world throughout the Connection. 

Annual Conference is also the place where we celebrate clergy and clergy spouses who have transitioned into the Church Triumphant, retire clergy, commission and ordain deacons and elders; elect delegates (quadrennial) for General and Jurisdictional Conference; set programmatic and budgetary resources; charter new churches, lift up new ministries, and more. 

The Annual Conference is also a time where new vision, goals, and strategic focuses for the future are cast for our people and our churches to achieve alongside each other. 

As the Indiana Conference, we have committed to continue to hone in on a narrative of celebration and missional ministry and have been intentionally leading this way throughout our past few conferences.

Who is invited to the Annual Conference Session

Lay members of the Annual Conference, along with clergy, interpret the work done by the annual conference session to the congregation. This is an opportunity to listen and learn from each other and to experience a greater variety of God’s human creation than you may experience in your local congregation. Take advantage of this opportunity by getting acquainted with people sitting near you and celebrate the diversity of The United Methodist Church.

Annual Conference 2023 details are below. New information will be added as it becomes available.

Accommodations (campus housing, rentals, hotels, camp sites)

CAMPUS HOUSING

Ball State University offers dorm housing that is centrally located and a short walk to Emens Auditorium where the plenary and worship sessions will be held during our June Annual Conference Session. For those wanting an affordable place to stay, on-campus housing is a good option. Keep in mind that a dorm sleeping room doesn’t offer hotel-like amenities although each building is air-conditioned with elevators, lounge areas and a rec room. The halls are co-ed and have semi-private bathrooms (a bathroom shared by a small number of persons.)

Reserve campus housing when you register for the Annual Conference SessionCLICK HERE TO REGISTER

On-campus housing:  DeHority Complex and Park Hall, see locations on this MAP.

Costs (tax included):
$40.00 per person/per night, double room
$45.00 per person/per night, single room

Includes 2 flat sheets, 1 pillow, 1 pillowcase, 1 blanket, 1 towel and washcloth (with towel exchange), disposable cup and travel bar of soap.

What to bring checklist:

  • Toiletries (toothbrush, toothpaste, soap, deodorant, shampoo, lotion, comb, shaving cream, razon, shower cap, hairdryer)
  • Bathrobe and slippers (or appropriate attire for semi-private bathroom that is not connected to your dorm)
  • Kleenex
  • Coffee Maker/Water Bottle (not provided in your dorm room)

If you have questions regarding campus housing, contact LaToshia Everson (317) 564-3253.

OTHER ACCOMMODATIONS

Rentals:  online websites Airbnb and Vrbo

Hotels:  Unfortunately, demand for hotel rooms in Muncie is high as we will share the city with two off-campus events during our conference. In addition, one Muncie hotel is closed for renovation reducing the number of available beds even further.

Below is a list of local hotels or inns you may contact directly to make your reservations.

Muncie

  • Best Western – 765-282-0600
  • Quality Inn & Suites – 765/216-1675
  • Super 8 – 765/286-4333

Gas City (25 miles northwest of campus)

  • Best Western – 765-998-2331 ($99 +tax if reservation made by May 20, Group Name “United Methodist Church”)
  • Holiday Inn Express – 765/674-6664
  • Super 8 – 765/997-8096 (no elevator)

Anderson (24 miles southwest of campus)

  • Best Western – 765-649-2500 ($125 +tax if reservation made by May 17, Group Name “United Methodist Church”)
  • Comfort Inn – 765-649-3000 ($129 +tax if reservation made by May 10, Group Name “UMC or United Methodist Church”)
  • Fairfield Inn – 765-374-6300 ($154 +tax if reservation made by May 17, Group Name “United Methodist Church”)

Camping in the area:  Muncie RV Resort by Rjourney (765) 378-5909

Agenda Schedule

Click here to download Agenda Schedule

Click here to view Online Event Calendar

Childcare

Childcare will be available during the Annual Conference Session, June 8-10, at Ball State University, for children ages infants through 11 years old.

Cost is $3 per child per session and will be offered Thursday, Friday, and Saturday during all plenary and worship sessions.

Childcare will be provided free of charge during Saturday’s afternoon service, “A Celebration of Ministry: Commissioning and Ordination.”

Childcare will open 30 minutes before each session and close 30 minutes after the session has ended.

Parents should pick up their children during mealtimes as meals will not be provided or served by Childcare staff. (Exceptions: Bottles for infants and children with special needs.) Snacks will be served, and medicine will be dispensed with proper documentation. Registered families will receive additional information.

Conference-wide Choir

CALLING ALL SINGERS!

The 2023 Indiana Annual Conference Choir will help lead us in worship, alongside The Many, at the Celebration of Ministry service on Saturday, June 10. Rehearsal will take place that morning, with time for lunch afterward. Music will be provided ahead of time for individual preparation. The Annual Conference Choir is open to both voting members and guests. You do not have to attend the entire Annual Conference session to be a part of the Choir. Churches are also encouraged to sign-up and bring groups of singers to join on Saturday.

To join the choir, please indicate your interest on the Annual Conference registration site. Alternatively, those interested who are not attending Annual Conference, including groups from church choirs, may email Rev. Mary Dicken, annual conference worship director, at mary.dicken@inumc.org. Sign-up deadline for the 2023 Indiana Annual Conference Choir is May 1.

 

Date, Location, Address & Directions

Date:  June 8-10, 2023
Where:  Ball State University Campus
Address: 
1800 W. Riverside Ave, Muncie IN
Main building:  Emens Auditorium

DIRECTIONS
From I-69, take Exit 241 (Muncie/Frankton), turning east on Indiana 332 E/W McGalliard Rd toward Muncie. Turn south on Tillotson Avenue at the football stadium.

Click here to GPS

Click here for CAMPUS MAP

Health Screenings

Health Screenings are for clergy and lay employees enrolled in the HealthFlex program.

Dates:  June 8 and 9, 2023
Time:  6:00 a.m. through 10:30 a.m.
Location:  Park Hall Multipurpose Room on the Ball State Campus

Register online:  Log into your Virgin Pulse account and find Blueprint for Wellness under the “Benefits” tab and select “START NOW”
OR
Register by phone:  (855) 623-9355
Employer group – HealthFlex or United Methodist Church

Information Booklet

Information Booklet will be mailed to voting members in April.

Live-streaming

Live streaming will be available on the website the first day of the Conference. A link will be posted here, as well as on the home page.

Making a Motion or Amendment

PARLIAMENTARY PROCEDURE — EDUCATIONAL PIECE
Intent: To help annual conference members properly make motions and amendments when necessary.

MAKING A MOTION OR AMENDMENT
If you find it necessary to make a “main” motion or propose an “amendment” to an existing motion, follow these steps:

1) In advance, fill out the written form available for motions in your registration packet & available at the Information Desk in the hall or you can click here for the form.
2) Proceed to nearest microphone – and wait to be called upon by the Bishop.
3) Once “given the floor” by the Bishop (you have 2 minutes)
State your name, church, and city.
4) State your motion or amendment as it is written on your form. “I move that …” or “I move that we amend . . .”
5) State that you wish to speak to the motion if there is a “Second”.
6) Wait for the Bishop to seek a “Second” to your motion, if necessary.
7) Upon the Bishop’s approval Speak to your reasoning for the motion (you have 2 minutes).
8) Hand your written form (with the motion clearly printed) to the Conf. Secretary or Assistant.
9) Be seated – “yield the floor”.

Rev. Paul Wagner
INUMC Parliamentarian
2023

Maps

Click here for AC2023 General Map

Click here for Online Campus Map

Meals

Campus Cafeteria – located in the lower level of Woodworth Hall next to Emens Auditorium. Woodworth Dining is the place to go for custom ramen and poke bowls, fresh sushi, filling donburi, hearty Italian entrées, colorful spinning salads, panini sandwiches, brick-oven pizzas, grill and homestyle favorites, and a fresh fruit selection boasting more than 15 varieties. A coffee bar offers a full lineup of specialty drinks and gourmet desserts, and their Riverside Emporium convenience area stays open late with grocery and ready-to-go items.
Breakfast 7 am – 10 am ($6.50)
Lunch 12n – 2 pm ($10.50)
Dinner 5pm – 7 pm ($10.50)

WEDNESDAY DINNER, 6:30 pm

Ministry Partners Dinner (Complimentary, by invitation – limit 50)
Emens Hospitality Suite

Missions will sponsor a dinner for our Ministry Partners. This is an opportunity for our ministry partners to network, share resources, and build relationship. Our keynote speaker will be Thea Greer, Founder and President of Possibilities Abound, Inc. For more information email Rev. Jen Huff at jennifer.huff@inumc.org.

THURSDAY LUNCHEONS, 12n – 1:45 pm

Fellowship of Local Pastors & Assoc. Members (catered meal $27.00)
On campus, room TBD
You are invited to join us for a time of fellowship and lunch.

Laity Luncheon (catered meal $27.00)
On campus, room TBD
Connect with laity from around the Conference at this year’s Laity Luncheon! Come to hear news about the ministry of the laity and resources that are available to support those ministries. We will also welcome keynote speaker, Thea Greer. She is the founder and president of Possibilities Abound, Inc., a ministry partner that makes a difference one child at a time. Her address goes along with this year’s theme of praying forward and our focus on partnering with schools to make sure that Children Matter Most! Staff and Board of Laity members will be present to share and answer questions you may have about your ministry roles.

United Theological Seminary Alumni (catered meal)
On campus, room TBD
President Kent Millard of United Theological Seminary invites alumni/ae and friends to a complimentary luncheon in a private room on the campus of Ball State University. Please reserve your meal through the conference online registration system. Looking forward to seeing you there!

United Women in Faith/Lucille Raines Residence (catered meal $21.75)
On campus, room TBD
All United Women in Faith and supporters of the Lucille Raines Residence are invited to attend. Information about the elevator replacement and fire damage repair at LRR will be available as well as an update on the work of UWF of Indiana.

THURSDAY AFTERNOON, 3 pm – 4:30 pm

Spouses of Clergy/Thrive (refreshments)
Emens Hospitality Suite
Spouses of Clergy are welcome to attend this time of fellowship during the Clergy and Laity Sessions.

THURSDAY DINNER, 5 pm – 6:45 pm

Board of Laity (Complimentary, by invitation)
On campus, room TBD

IN Against Racism (catered meal $30.75)
On campus, room TBD
You are invited to join us for the 2nd Annual IN Against Racism Dinner! We welcome Rev. Dr. Giovanni Arroyo, General Secretary of the General Commission on Religion and Race (GCORR). Rev. Dr. Arroyo is an Elder of the Baltimore-Washington Conference where he chairs the Hispanic/Latino ministries and is an advisor to the Racial Advocacy Team, Call to Action Team, and Intercultural Competency team. Rev. Dr. Arroyo’s training in psychology, theology, mental health, and pastoral care will bring a holistic and life transforming word to help us lean into our call to discipleship and anti-racist action while caring for our souls!

FRIDAY BREAKFAST, 8:00 am – 9:45 am

Prayer Breakfast (catered meal $21.75)
On campus, room TBD
Join Conference Prayer Coordinator, Reverend Ann Thomas, as she welcomes guest speaker and author Reverend Sue Nilson Kibbey, whose passion is “Breakthrough Prayer,” which has been the heartbeat of the Missional Church Consultation Initiative and beyond. Her newest book, “Flood Gates: Holy Momentum for a Fearless Church,” features detailed content on this theme.

FRIDAY LUNCHEONS, 12:00n-1:45pm

COSROW (catered meal $23.25)
On campus, room TBD
Indiana’s COSROW (Commission on the Status and Role of Women) challenges the Indiana Conference for the full and equal participation of women in the total life and mission of the Church. Learn more about what we are doing in Indiana and collaborate with others to make our Conference a place where women and girls can follow God’s call. All genders are welcome.

Ethnic Clergy (catered meal $23.25)
Emens Hospitality Suite
All Ethnic Clergy are invited to the Ethnic Clergy Luncheon. We welcome Rev. Dr. Giovanni Arroyo, General Secretary of the General Commission on Religion and Race (GCORR). Rev. Dr. Arroyo is an Elder of the Baltimore-Washington Conference where he chairs the Hispanic/Latino ministries and is an advisor to the Racial Advocacy team, Call to Action Team, and Intercultural Competency team. Join us for a time of intentional community as we embrace our Oneness in Christ and Difference in our Diversity.

“Growing Young” with Jake Mulder (catered meal $23.25)
On campus, room TBD
We will continue the conversation around strategies to help young people discover and love your church with author Jake Mulder from Fuller Youth Institute. Your church context and current reality matter when considering how to help your church grow younger. Jake will answer our questions and help us think more about how to apply all he has taught us during Annual Conference to our ministry situations. All ministry leaders including pastors, generational leaders, lay leaders, and volunteers are encouraged to attend. Growing Young involves all church leaders!

Missions (catered meal $23.25)
On campus, room TBD
We invite you to join the Conference Missions Team for lunch, as we update you on what’s been happening this past year. We will also welcome keynote speaker, Thea Greer. She is the founder and president of Possibilities Abound, Inc., a ministry partner that makes a difference one child at a time. They work to create a foundation for the future through health and education for some of the most at-risk children in Zambia. We look forward to learning and sharing a meal together with you!

United Methodist Foundation Retiree’s Luncheon (catered meal $8.00)
On campus, room TBD
The United Methodist Foundation of Indiana will host a lunch honoring clergy retiring this year, but all retired clergy and spouses are welcome! Register online at www.UMFIndiana.org or call 317-788-7879 for more information.

SATURDAY BREAKFAST, 7 am – 8:45 am

Friends of Africa University (catered meal $20.75)
On campus, room TBD
Enjoy food and fellowship with other supporters of Africa University as updates will be shared.

Missional Offering

This year’s missional offering has two parts: A global initiative and a local challenge. (Stay tuned for details, though largely it’s going to be a surprise!). The missional offering is partnering with Bishop’s Africa University Missional Challenge. As United Methodists, we aim to lead people toward transformation through Jesus Christ. To support this mission, we support Africa University, a mission that is near and dear to Bishop Trimble’s – and First Lady Racelder Grandberry-Trimble’s – hearts. In 2022, he launched a missional challenge to create an endowment fund that will provide scholarships to students at Africa University.
CLICK HERE FOR MORE INFO

Parking

PARKING LOT PASSES:
Cost $3 daily for designated lots but must be pre-ordered during online registration. Passes are for the Green  Parking Lots listed below.

GREEN PARKING LOTS:

  • North end of campus – From Tillotson Avenue, turn east on Bethel Avenue, then right on N McKinley Ave. Park in lot C1 which runs from the duck pond to the north side of Worthen Arena. (green lot)
  • South end of campus – From Tillotson Avenue, turn east on Gilbert Street. Park in lots C5 or C6 across from the Campus Police Station. (green lot)
  • Handicap parking – From Tillotson Avenue, turn east on Bethel Avenue, then south on N McKinley Ave. Turn east on Riverside Ave, then into a small lot on the south side of the street “Clinic Parking,” which will be reserved for handicap parking  (East of the Health Professions Building; see MAP). Please note that this lot is one walking block from Emens. It is best to drop off in front of first at Emens curbside if possible.)

Complimentary campus shuttle service will be provided from the C1, C5, C6 parking lots, near the dorms, and to and from Emens Auditorium during the scheduled times. Shuttles will also be available to and from on-campus meal locations.

Per diem

Per Council on Finance and Administration policies, retired clergy not serving a church and equalization members will be able to claim a per diem. If you are eligible, a per diem claim form may be picked up at the Annual Conference Help Desk in the Emens Auditorium lobby or click here to download.

If you are eligible and experiencing hardship circumstances, you may request your per diem check prior to the Annual Conference Session by making a written request to Lisa Timmerman, 301 Pennsylvania Parkway, Suite 300, Indianapolis, IN 46280 or email lisa.timmerman@inumc.org

 

 

Prayer Room

The Prayer Room at Annual Conference provides a quiet place to pray and/or ask for prayer. It will be located in the Emens Auditorium balcony, which can be reached by elevator or stairs. Please stop by and experience a few moments of stillness, peace, and reflection during the busy days of conferencing. You’ll be glad you did.

Prayer Vigil

Prayer is at the heart of all we do as United Methodists, and the theme of our Annual Conference this year is “Praying Forward.” It is our hope that the whole Conference will be drenched in prayer! To that end, we are asking those of you who are not able to be at Muncie to be present in prayer. Please sign up for a slot to be in prayer that God will show us the way forward for our Conference. We have created two slots for each half hour the Conference will be present, around the clock. (Whenever two or more of you are present in my name…) If you are a night owl, please sign up for a late slot. We’re only asking for half an hour, (but feel free to take more).  If you sign up, we’ll send you some prayer topic suggestions, but we’re not going to tell you how to pray. Please bless us with your presence in prayer. ~ Rev. Ann Thomas, Prayer Coordinator ~ Click here to sign up.

Registration for AC2023 is now CLOSED as of 5/24/23 at 11:59 PM (EST)

Members and guests not registered by May 24 will need to register on-site in Emens Auditorium lobby at Ball State University. No campus meals, housing or childcare will be available. 

On-site registration fee:  $45 (includes $10 late fee) 

On-site registration fee for voting members:  $45

*********************************************

The following information is for those who have already registered online:

One week prior to the Annual Conference Session, each person will receive an email with a registration barcode. You will need either a printed or electronic copy of the email with your individual barcode to check in at the Annual Conference Session.

Local Church Lay Members: If your church has a change in lay members, please contact Lisa Timmerman at lisa.timmerman@inumc.org or call 317-924-1321.

Guests: Those who are not voting members of the Annual Conference Session should register as a “guest” at no charge; however, meal fees will be added when selected.

Shuttle Transportation

Complimentary campus shuttle service will be provided from the C1, C5, C6 parking lots, near the dorms, and to and from Emens Auditorium during the scheduled times. Shuttles will also be available to and from on-campus meal locations.

Voting (electronic)

Electronic voting will take place in-person only.

Click here to view “Electronic Voting Practice Session” video.
Copy and paste Passcode: d+wj7N4Y

To ensure a smooth and secure electronic voting process during the 2023 Annual Conference, we have put in place specific voting procedures that every attendee must follow. Here’s what you need to know:

  • NEW – If you have a web-enabled device (phone, tablet, laptop), please bring it with you to the conference for electronic voting. However, if you don’t have a device, you can indicate this during registration, and we’ll provide one for you on-site.
  • Upon check-in, voters will receive credentials that include the web address for the voting site. These credentials will also include a unique username and password that will allow you to log in securely and cast your vote. In addition, a QR code will also be provided to allow for quicker login, making the process even more efficient.
  • Once you have your credentials, simply visit the provided web address and log in using your username and password or the QR code. The electronic voting system will guide you through the voting process, and you’ll be able to cast your ballot quickly and easily.

Please note that the voting site will be accessible only during designated times. The exact times will be communicated during the conference.

Wear Orange June 8, 2023

June 8th, wear orange…

On June 8, the Gun Violence Response Task Force invites you to wear orange to raise awareness about gun violence.Grab a ribbon, pack a shirt, or purchase one from EveryTown, Rawtools, or an organization of your choosing > https://bit.ly/41nIgRS

Worship Band

The Many is a creative collective that believes there is power in singing together – it changes things inside us and around us – and their vision is to create music we can sing together that’s honest, full of questions, full of faith and doubt, full of longing. These are not songs about a God who only loves some of us. This is not head in the clouds “worship music” – but feet on the ground, heart in hands, scars revealed, wild and holy, liturgically-seasoned music of resistance, reconciliation and restoration. This is music made for people to sing with each other, in churches, in living rooms, in basements and bars…anywhere, everywhere… in spirit and in truth.

Worship Services

Opening Worship ~ Thursday, June 8 at 9 a.m. ET, speaker Bishop Julius C. Trimble

Prayer Breakfast (reservation required) ~ Friday, June 9 at 8 a.m. to 9:45 a.m. ET, speaker Reverend Sue Nilson Kibbey

“Growing Young” ~ Friday, June 9 at 10:00 a.m. ET, Morning Plenary Session, speaker Jake Mulder

Retiring Clergy Recognition Service ~ Friday, June 9 at 11:30 a.m. ET

Celebration of Life Worship Service ~ Friday, June 9 at  7 p.m. ET, speaker Reverend Tony Alstott

Celebration of Ministry: Commissioning and Ordination Worship Service  ~ Saturday, June 10 at 2:30 p.m. ET, speaker Bishop Sharma D. Lewis with Conference-wide choir performing 

Indiana AC2023
Online Registration Closed

Live streaming will be available on the website the first day of the Conference.

The Conference offices will be closed in celebration of Memorial Day on Monday, May 29, 2023. We will resume normal hours on Tuesday, May 30.