FAQ

Frequently Asked Questions

What is the term “annual conference”

When you hear the term “annual conference,” it could be referring to any one of three things. The annual conference as a regional body, an organizational unit, AND a yearly meeting. 

  • The Indiana Conference of The United Methodist Church, a regional body of The United Methodist Church, serves as the missional ministry and administrative structure for the churches in Indiana. Our clergy and laity are a part of what United Methodists know as the Connection, as we believe we are stronger in our witness to the world by being connected to each member, church, agency, and other bodies doing the ministry of the Church in Indiana and throughout the world.

As United Methodists we accept a Wesleyan Theological view which calls us to service, evangelism, discipleship, and promoting grace to all God’s children. We believe that all are called by God and seek to be a place where they can learn more about faith.

The Indiana Conference is part of the North Central Jurisdiction, which encompasses Annual Conferences in North Dakota, South Dakota, Minnesota, Iowa, Wisconsin, Michigan, Illinois, Indiana, and Ohio. Bishop Julius C. Trimble is our current episcopal leader of the Indiana Area. 

  • The annual (sometimes referred to as ‘regional’) conference is described by the church’s Constitution and (other parts of the) Book of Discipline as the “basic unit” of the church. 

In the United States, an annual conference may cover an entire state, only part of the state, or even parts of two or more states. 

  • Each year an equal number of clergy members and lay members attend the Indiana Annual Conference Session to worship, fellowship, and to conduct the business of the Conference on behalf of the local church. Annual Conference is typically held in June over the course of 3-4 days and presided by our resident bishop, Julius C. Trimble.

Each year this is our collective opportunity to tell the story of the Connection, the Conference, and most importantly the local church. Annual Conference offers us the ability to celebrate good work in ministry, as well as launch vision for who we aspire to be in our witness, as United Methodists, to the world. Ministries are invited to offer reports in a narrative style that showcase how we are making disciples at the local church level and transforming the world throughout the Connection. 

Annual Conference is also the place where we celebrate clergy and clergy spouses who have transitioned into the Church Triumphant, retire clergy, commission and ordain deacons and elders; elect delegates (quadrennial) for General and Jurisdictional Conference; set programmatic and budgetary resources; charter new churches, lift up new ministries, and more. 

The Annual Conference is also a time where new vision, goals, and strategic focuses for the future are cast for our people and our churches to achieve alongside each other. 

As the Indiana Conference, we have committed to continue to hone in on a narrative of celebration and missional ministry and have been intentionally leading this way throughout our past few conferences.

Who is invited to the Annual Conference Session

Lay members of the Annual Conference, along with clergy, interpret the work done by the annual conference session to the congregation. This is an opportunity to listen and learn from each other and to experience a greater variety of God’s human creation than you may experience in your local congregation. Take advantage of this opportunity by getting acquainted with people sitting near you and celebrate the diversity of The United Methodist Church.

Equalization Members

Willingness to Serve Forms were received by the Indiana Annual Conference from January 2, 2024, through the submission deadline of February 2, 2024 at 11:59 p.m.

Equalization Members:

  • Will be elected at the District Conferences to be held in March (or when the Superintendent designates).
  • Those elected to serve will be notified by e-mail.
  • Those elected will need to register for the Annual Conference to attend in person for voting purposes. 

This process (reference 2016 Book of Discipline, paragraph 32, Article I), which aligns with our other practices within the Indiana Conference to gather names of those who are willing to serve the Annual Conference (please reference General and Jurisdictional Willingness to Serve, and Conference Nominations’ Volunteer Form). This process provides for an equitable means of communicating this opportunity broadly throughout the Indiana Annual Conference. When persons complete the form, it offers a catalog of names for the District Operational Teams to provide a slate of persons who can be available for election to represent the districts as lay equalization members to the Annual Conference Session.

The Equalization Members Willingness to Serve process does not guarantee anyone the opportunity to serve (even if you have served in this capacity in prior years). The process provides for the District Operational Teams to make a well-informed decision regarding those lay members who will serve to represent the diversity of the respective districts.

Please be aware that the District Operational Team will provide a slate to be voted at a District Conference in each district. The process for identifying Equalization Members will be found in our Indiana Conference Rules and Structure Document.  

Click each link below for more information on each District:

Central District may elect “93”

East District may elect “22”

North District may elect “50”

North Central District may elect “43”

Northeast District may elect “39”

Northwest District may elect “30”

South District may elect “14”

Southeast District may elect “25”

Southwest District may elect “25”

West District may elect “18”

Annual Conference 2024

INFORMATION WILL BE ADDED AS IT BECOMES AVAILABLE

Accommodations/Housing

Below is a list of local hotels near St. Luke’s UMC. Please contact them directly to make your reservations.

Problems with hotel registration? Please contact Josh Gilliam at jgilliam@ehotelgroup.com

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TownePlace Suites Indianapolis Keystone
8468 Union Chapel Road, Indianapolis, Indiana 46240
(800) 619-3224
Mention ICUMC to get a group rate of $125 -145 +tax per night. Reservation must be made by May 16.

TownePlace Suites Indianapolis Park 100
5802 West 71st Street, Indianapolis, Indiana 46278
(317) 290-8900
Mention ICUMC to get a group rate of $115 -135 +tax per night. Reservation must be made by May 16.

Courtyard Indianapolis Castleton
8670 Allisonville Road, Indianapolis, IN 46250
(800) 321-2211
Mention INUMC to get a group rate of $150 -160 +tax per night. Reservation must be made by May 15.

Clarion Point Indianapolis Northeast
8325 Bast St., Indianapolis, IN 46250
(317) 975-0040
Mention INUMC to get a group rate of $130 -140 +tax per night. Reservation must be made by May 15.

Hilton Garden Inn Indianapolis Northeast
6930 Intech Blvd., Indianapolis, IN 46278
(800) STAY-HGI
Mention INUMC to get a group rate of $139 +tax per night. Reservation must be made by May 15.

Renaissance Indianapolis North
11925 N. Meridian St., Carmel, IN 46032
(888) 236-2427
Mention INUMC to get a group rate of $165 -175 +tax per night. Reservation must be made by May 15.

Hampton Inn Northeast Castleton
6817 E. 82nd St., Indianapolis, IN 46250
(317) 576-0220
Mention INUMC to get a group rate of $132 +tax per night. Reservation must be made by May 24.

Agenda Schedule

Click here to download Agenda Schedule

Click here to view Online Event Calendar

Art Gallery

Explore the profound intersection of art and advocacy at our gallery, aimed at raising awareness about the profound impacts of gun violence, while instilling hope and advocating for peace. The gallery will showcase works from artists that convey powerful messages of resilience and the urgent call for change. Through their artistry, these creators challenge us to speak out against gun violence, while uplifting the spirit and transformative power of peacemaking. Experience the gallery as a space for reflection, dialogue, and as a catalyst for collective action. For more information about the gallery or to learn how to submit artwork, please contact Rev. Jen Huff, chair of the INUMC Gun Violence Response Task Force, at jennifer.huff@inumc.org.

Celebration of Joy! (aka Family Fun Night) - ALL ARE WELCOME!

On Wednesday, June 5, starting at 6:00p.m. in the St. Luke’s UMC parking lot, step right up for our INUMC Carnival Extravaganza! Picture yourself surrounded by clergy and laity, friends and their families. A night of making memories awaits with your favorite carnival games, getting your face painted, enjoying a game of cornhole – and maybe

even throwing a pie in someone’s face. Don’t forget the AWESOME prizes! Indy-area food trucks will be on-site for purchase, along with other Indiana treats. Come and join some much-needed time for fun and laughter.

Childcare

CHILDCARE DURING CONFERENCE – FREE (REGISTRATION BY MAY 14, 2024 REQUIRED)

Available for little ones 6 weeks through non-potty trained 3-year-olds. We’ll use St. Luke’s preschool and Sunday School space (including playgrounds) for play, fun, and naps. Lunch and snacks are included as well.

Childcare and Kids’ Camp will be open 1 hour prior to all clergy/laity sessions, plenary, or worship services and 30 minutes after the close of each, Wednesday-Saturday. In May we’ll be in touch to confirm final details and make sure we have all the necessary paperwork for Childcare and Kids’ Camp.

Lunch and snacks will be provided (Exceptions: bottles for infants and children with special needs.) Snacks will be served, and medicine will be dispensed with proper documentation. Registered families will receive additional information.

Click here to download the fillable pdf Childcare Form.  Fill out one form per child, save form to your computer then upload the file to your registration.  If you are unable to upload the file please mail to the address on the form or email. All forms must be received by May 21, 2024. 

Choir Opportunities

ALL CONFERENCE CHOIR OPPORTUNITIES

We are calling singers of all ages, voices, and levels! The 2024 INUMC choir will lead us in worship on Thursday morning as a part of a gospel choir and on Saturday morning with an orchestra in a prepared anthem as we remember those who have passed on to glory.

Printed music and/or links will be provided beforehand, and rehearsals will take place at 8:00 a.m. on Thursday for the Opening Worship and 8:00 a.m. on Saturday for the Celebration of Life Service.

You do not have to attend the entire Annual Conference Session to be part of the choir. Invite your choir mates to join in the joy! To join the choir(s), please indicate your interest on the Annual Conference registration site. To register a friend, please get in touch with lore.gibson@inumc.org.

CLERGY CHOIR

This year, all clergy are invited to process in robes for the Celebration of Ministry Service. We will sing over our newly-recognized, commissioned and ordained colleagues. Rehearsal will be at the beginning of Clergy Session. Come to cultivate joy with your voices.

INDIANA CONFERENCE BELL CHOIR

We need YOU to help make a joyful noise unto God! Let’s make history together with the first-ever (please 100% participation) Indiana Conference Bell Choir. Who said worship can’t be fun? Whether you’re a bell-ringing pro or a first-timer, we can all join in the organized silliness and together make some joyful music. We’ll have a bell waiting for you, so come ready to have fun and maybe even break a world record Friday morning in our worship service.

 

Date, Location, Address & Directions

Date:  June 5 – 8, 2024
Where:  St. Luke’s UMC
Address: 
100 W. 86th St., Indianapolis IN  46260

Click here to GPS

Driving Directions

  • From the North – Take N US Route 31 (US-31 S) toward Indianapolis. Continue on N Meridian St toward South Meridian St/Downtown, turn right onto W 86th, in 125ft turn right into the parking lot.
  • From the South – Take 1-65 N, then I-465 E/I-69 to N Meridian St/Us 31 S in Carmel. Take exit 31 from I-465 W, turn left and continue on N Meridian St toward South Meridian St/Downtown, turn right onto W 86th, in 125ft turn right into the parking lot.
  • From the West – Take I-70 E, to I-465 N to N Meridian St in Carmel. Take exit 31 from 1-465 N, turn right, continue on N Meridian St toward South Meridian St/Downtown, turn right onto W 86th, in 125ft turn right into the parking lot.
  • From the East – Take I-70 W, Merge onto I-465 W, Use the 2nd from the right lane to take exit 31 for US- 31 N/Meridian St, keep left, follow signs for S Meridian, turn right onto W 86th, in 125ft turn right into the parking lot.

There will be ample free parking at St Luke’s UMC, Indianapolis.

Gathering Joy

Send us your photos of joy in your congregation and community to use throughout worship and intermissions. We want evidence from all over the state of how God is in your midst. Submit one or two photos with the name of your church (and community as many churches share the same name) and a brief caption to in.comm@inumc.org by May 1.

Health Screenings (Room W125)

Health Screenings are for clergy and lay employees enrolled in the HealthFlex program.

Dates:  June 6 and 7, 2024
Time:  6:00 a.m. through 10:30 a.m.
Location:  Room 125

Clergy and lay employees enrolled in the HealthFlex program are encouraged to take the Blueprint for Wellness (BFW) screening free of charge during the Annual Conference Session. Screenings are an important way to identify areas for improvement, so health concerns can be addressed before they become more serious. By enabling early detection when conditions are most treatable, screenings help keep our participants healthier and promote improved well-being.

WHAT: The BFW health screening includes a blood draw and a few measurements such as blood pressure and waist circumference. You’ll receive personalized data on 30 health factors.

WHY: Earn $100

Register online:  It is strongly recommended that you register for this event. Walk-ins are very limited. There are two ways to register:

  • Online: Log in to your Virgin Pulse® account and find Blueprint for Wellness under the “Benefits” tab or through Benefits Access (for participants).
  • Phone: 1-855-623-9355

Employer group: Wespath2024

ALTERNATIVES:  If you can’t attend the BFW event, you can complete the BFW at a Quest Diagnostics® facility at no cost to you. Registration is required. The Well-Being Programs FAQs includes additional ways to complete the BFW if you can’t get to this event or a Quest facility.

Blueprint for Wellness Details:

Wellness Credits: Earn 20 Wellness Credits for each of seven health measures that meet the American Heart Association’s recommended range or are improved over your previous year’s BFW results. Seven qualifying health measures = 140 Wellness Credits total. Participants and spouses in HealthFlex can each earn $100—and up to 140 Wellness Credits depending on results. Earn 150 Wellness Credits before the end of the year and receive an additional $150.

If you missed the BFW last year, you’re still eligible for Wellness Credits for achieving healthy results, and you’ll have a baseline next year.

Fast Overnight: Fasting overnight gives the most accurate results. Ask your doctor or other primary care provider (PCP) if it’s safe for you to fast.

Results: Confidential results a re e-mailed and mailed directly to you. We encourage you to share these results with your PCP.

Health Check: Don’t forget to take the Health Check to avoid a higher deductible in 2025. Reasonable alternatives or waivers will be made available for those who cannot achieve recommended or improved measures due to an underlying medical condition. Requests for a reasonable alternative may be made by:

E-mail—healthteam@wespath.org

Mail—Wespath Benefi   and Investments, Attention: Incentive Request, 1901 Chestnut Avenue, Glenview, IL 60025

Kids' Camp

KIDS’ CAMP – FREE (REGISTRATION BY MAY 14, 2024 REQUIRED)

This year we’re excited to offer a Kid’s Camp for potty trained 3-year-olds through 5th graders with a Counselor in Training option for Middle School students. Designed by Meg Jones, the Director of Family Ministries at Castleton UMC, this is your kids’ chance to experience their own VBS while you’re attending Conference. Campers will get a t-shirt, get to help in one worship service, and have fun and intentional activities with lunch and snacks included. Kids’ camp will be held in St. Luke’s youth space.

Click here to download the fillable pdf Childcare Form.  Fill out one form per child, save form to your computer then upload the file to your registration.  If you are unable to upload the file please mail to the address on the form or email. All forms must be received by May 21, 2024. 

Lunch Conversations

Do you want some time to chat about what is happening at Annual Conference with other participants? Resolutions, petitions, discussions, and presentations are happening all throughout the day, and you may be curious about their implications. This year you will see opportunities in the lunch schedule to join a conversation – about items of business that will be on the table, about ministry opportunities in the conference, and about what has happened at General Conference. The hope is that everyone knows there is a lunch spot for meaningful conversations, further understanding, and asking one another thoughtful questions. Buy a box lunch or bring your own and join us for a lunch conversation – meet new people and learn from one another.

Making a Motion or Amendment

PARLIAMENTARY PROCEDURE — EDUCATIONAL PIECE
Intent: To help annual conference members properly make motions and amendments when necessary.

MAKING A MOTION OR AMENDMENT
If you find it necessary to make a “main” motion or propose an “amendment” to an existing motion, follow these steps:

1) In advance, fill out the written form available for motions in your registration packet & available at the Information Desk in the hall or you can click here for the form.
2) Proceed to nearest microphone – and wait to be called upon by the Bishop.
3) Once “given the floor” by the Bishop (you have 2 minutes)
State your name, church, and city.
4) State your motion or amendment as it is written on your form. “I move that …” or “I move that we amend . . .”
5) State that you wish to speak to the motion if there is a “Second”.
6) Wait for the Bishop to seek a “Second” to your motion, if necessary.
7) Upon the Bishop’s approval Speak to your reasoning for the motion (you have 2 minutes).
8) Hand your written form (with the motion clearly printed) to the Conf. Secretary or Assistant.
9) Be seated – “yield the floor”.

Rev. Paul Wagner
INUMC Parliamentarian

Missional Opportunity - MIDWEST MISSION

The more we know, the more that can be done to make a meaningful difference for our God. And because serving changes hearts, you will have TWO opportunities to experience JOY and connect in service with our UM partners with Midwest Mission.

  • No previous experience necessary
  • Everything you need to know will be provided by host staff
  • Something for all ages
  • Get hands-on experience
  • Become uniquely aware of how you can bring this opportunity to your local church setting, no matter what size that may be
  • MAKE A POWERFUL DIFFERENCE for our United Methodist witness to alleviate suffering of people in crisis around the world

The packing will be held in the Children’s Area by the East Passage on Wednesday, June 5, from 6:00-8:00 p.m. and Thursday, June 6, from 5:00-7:00 p.m.

Parking

There will be ample free parking onsite with golf cart shuttle service for those who need assistance.

Per diem

Per Council on Finance and Administration polices, retired clergy not serving a church and equalization members will be able to claim a per diem. If you are eligible, a per diem claim form may be picked up at the Annual Conference Help Desk or click here to download:  Per Diem Claim Form

If you are eligible and experiencing hardship circumstances, you may request your per diem check prior to the Annual Conference Session by making a written request to Lisa Timmerman, 301 Pennsylvania Parkway, Suite 300, Carmel, IN 46280 or lisa.timmerman@inumc.org.

Prayer Room (Rm C110 by the Sanctuary)

The prayer room at the Annual Conference provides a quiet place to pray and/or ask for prayer. It will be in room C110 by the sanctuary. Please try to find a few moments during the conference to stop in.

Registration for AC2023 is now CLOSED as of 5/22/24 at 11:59 PM (EST)

Online registration is now closed.  You will be able to register onsite for $45 (voting members), however, no meals will be available for purchase.

Voting (electronic)

Electronic voting will take place in-person only.

To ensure a smooth and secure electronic voting process during the 2024 Annual Conference, we have put in place specific voting procedures that every voting member must follow. Here’s what you need to know:

  • If you have a web-enabled device (phone, tablet, laptop), please bring it with you to the conference for electronic voting. However, if you don’t have a device, you can indicate this during registration, and we’ll provide one for you on-site.
  • During check-in, voters will receive credentials that include the web address for the voting site. These credentials will also include a unique username and password that will allow you to log in securely and cast your vote. In addition, a QR code will also be provided to allow for quicker login, making the process even more efficient. To streamline check-in, your credentials will be tucked in your name badge holder.
  • Once you have your credentials, simply visit the provided web address and log in using your username and password or the QR code. The electronic voting system will guide you through the voting process, and you’ll be able to cast your ballot quickly and easily.

Please note that the voting site will be accessible only during designated times. The exact times will be communicated during the conference.

Indiana AC2024
Online Registration is now closed.

Online registration is now closed.  You will be able to register onsite for $45 (voting members), however, no meals will be available for purchase.

Live streaming will be available on the website the first day of the Conference.