Charge Conferences

See All the People

Prepare for Success with These Comprehensive Instructions

Charge conference reports must be submitted at least two weeks prior to the scheduled date. Signature pages need to be submitted no later than three days prior to the charge conference date. If a pastor misses these deadlines the charge conference may need to be rescheduled. (This year's schedule is very tight already so please do not miss this deadline.) 

Please allow plenty of time to submit your reports prior to the deadline in case there are questions or issues that cause the report to be sent back without approval.

For step-by-step instructions, click here.

For information on specific forms and answers to common questions/issues, click here.

Click here for a listing of Charge Conferences by date with Report due dates listed.

Contact Robin or Julie with any questions you may have. 

This year lay leaders will be asked to share briefly about what their church's mission statement is and why  OR what their church's missional priority is.

In addition to the online reports, the following need to be submitted to the district: 1) Pastor's report (this report has no form and can be a narrative, bullet point list or other arrangement); 2) 2019 budget (proposed or approved); 3) all lay servant reports; 4) for churches that own a parsonage, the annual inspection and bi-annual air quality test results

What Is Charge Conference? Who Should Attend?

The charge conference is the basic governing body of each United Methodist local church and is composed of all members of the church council. All members of the charge conference must be members of the local church. The charge conference must meet at least once per year. The charge conference directs the work of the church and gives general oversight to the church council, reviews and evaluates the mission and ministry of the church, sets salaries for the pastor and staff, elects the members of the church council, and recommends candidates for ordained ministry. Each charge is encouraged to be inclusive in the make-up of the council so that all segments of the congregation are represented.

The primary responsibilities of the charge conference in the annual meeting shall be to review and evaluate the total mission and ministry of the church (¶¶ 120-124), receive reports, and adopt objectives and goals recommended by the church council that are in keeping with the objectives of The United Methodist Church.

The pastor shall be the administrative officer, and as such shall be an ex-officio member of all conferences, boards, councils, commissions, committees, and task forces, unless restricted by the Discipline. As such, if no laity or retired clergy are present to vote and approve reports, it is NOT a charge conference.

To read more from The Book of Discipline: The Charge Conference, click here.

A Message from Your Superintendent

Jim Bushfield

Our theme this year: See All the People extends the annual conference premise. We will address what it means to be a missional church so pastors, you will want to invite as many from your church as are able to attend. Between nine and 16 churches will meet together, based primarily on geography; some special circumstances determine single and other groupings.

Charge Conferences are the pastor's opportunity to fulfill the responsibilities as the chief administrator of the church. It is also a time for leaders and members of the church to gather together for the annual business meeting, review the reports and connect what's happening in the local church compared to the rest of the district. 

If your church has a Single Board structure, or if your church is incorporated, you must have a church-wide meeting prior to your charge conference to verify and recommend reports and action to the charge conference. 

For incorporated churches, give proper notice (minimum of 10 days).  

Churches with traditional board structures are encouraged to also have a meeting of all leadership and invite members to attend for the same reasons.  

Invite all members to attend so that everyone has an opportunity to know what the church has accomplished in the past year and who the leaders will be in the coming year. 


Each church's clergy MUST attend and the bishop and cabinet have determined that at least four laypersons  plus the pastor need to be present to be a legitimate charge conference.

To access the charge conference reports, go to

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Still have questions? Contact us at 317-924-4140 or email Julie or Robin.

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