2015 Annual Conference Displays

DEADLINE: Applications must be received by April 15, 2015
PURPOSE   Displays facilitate the ability of conference members to connect with groups who have information to share about their ministry.  Displays are provided to encourage conference members to learn more about the resources that are available through the wide variety of agencies and ministries in the Annual Conference.
LOCATION Indiana Convention Center, 100 South Capitol Avenue, Indianapolis, IN 46225 - Hall J
SHIPMENT  Contact show decorator for details:

Mike Smith
National Expo, Inc.
2363 E. Perry Road, Suite 101
Plainfield, IN 46168

BOOTH   10’x10’ – One (1) 6’ topped and skirted table, two chairs, one wastebasket, one exhibitor sign
HOURS OF OPERATION Thursday, May 28, 8 a.m.-7:30 p.m.
Friday, May 29, 7:30 a.m. – 2 p.m.

Must set up Wednesday, May 27, between 1-6 p.m.

Must tear down Friday afternoon/evening, May 29, between 2-7 p.m. No exceptions. This space will be re-set for a new event so EVERYTHING needs to be removed Friday evening.  By submitting a display request, you are committing to leaving your display booth open through Friday, 2 p.m.

  • Indiana Conference Teams/Committees may request one complimentary booth
  • United Methodist Church affinity groups - $50 per booth
  • Outside vendors – $200 per booth
  • Additional charges will be incurred for extra equipment requests – 2nd table $25, 2nd chair $5, high stools $30
ELECTRICITY $100 additional charge, per booth
  • Helium tanks, helium balloons, stickers, glitter and confetti are not permitted in the facility. 
  • Adhesive backed decals and stickers may not be given out by any client, exhibitor, or individual.
  • Vendors may not nail, staple, tape, spray, hang or attach anything to walls, ceilings, fixtures and floors.
  • Booths may have music or video displays with sound, as long as they are silenced during sessions in the Main Room.
  • If offering food samples, additional regulations will apply.  Does not pertain to “enticement candy”, i.e. small bowls of wrapped candy.

Contact Ruth Ellen Needler, Vendor Coordinator